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Selected Program Policies

Harrogate PA Program Policies

  •   Advanced Placement Policy

    The LMU-Harrogate PA Program does not provide a waiver of required coursework (in whole or in part) included in the curriculum based on prior academic or professional experience. Transfer academic credits are not accepted.  All students must complete all components of the curriculum in whole to be eligible for graduation.

  •   Student Grievance Policies

    A grievance is defined as dissatisfaction with an action or inaction that is non-academic in nature and perceived as unjust, inequitable, or creates undue hardship. Students should contact the Office of Institutional Compliance/Title IX Coordinator, Kelly Hawk ([email protected] or [email protected]; 423-869-6618) as soon as possible for any grievance stemming from sexual harassment, racial discrimination, or any other act that is discriminatory in nature. Each student has the opportunity to advise the Program of grievances with the assurance of fair treatment. The student, faculty, or staff member alleged to have caused the grievance must be fully informed of the allegations and provided the opportunity to respond in a fair and reasonable manner.

    •   Conflict with a Student

      If a student has a conflict with another student in the Program, the student should attempt to resolve the conflict in a direct and constructive manner with the other student as soon as possible. If a resolution cannot be reached, the student should request help from the Director of Didactic Education (Didactic Phase) or the Director of Clinical Education (Clinical Phase). If the conflict remains unresolved, the student may then request help from the Program Director for final resolution of the conflict.

      If a student has a conflict with a student from a different LMU Program, the student should attempt to resolve the conflict in a direct and constructive manner with the other student as soon as possible. If the conflict remains unresolved, the student may then request help from the Program Director for final resolution of the conflict.

    •   Conflict with a Faculty or Staff Member

      If a student has a conflict with a Program faculty or staff member, the student should attempt to resolve the conflict in a direct and constructive manner with the faculty or staff member as soon as possible. If a resolution cannot be reached, the student may then request help from the Program Director. If the conflict remains unresolved, the student may then request help from the School of Medical Sciences Dean.

      If a student has a conflict with a faculty or staff member from a different LMU Program, the student should attempt to resolve the conflict in a direct and constructive manner with the faculty or staff member as soon as possible. If the conflict remains unresolved, the student may then request help from the Program Director. If the conflict remains unresolved, the student may then request help from the School of Medical Sciences Dean.

    •   Conflict with a Member of a Clinical Affiliate

      If a student has a conflict with a member of a Clinical Affiliate (e.g. Clinical Preceptor, nursing, administrative staff), the student should attempt to resolve the conflict in a direct and constructive manner with the member of the Clinical Affiliate as soon as possible. If a resolution cannot be reached, the student may then request help from the Clinical Team as soon as possible. If the conflict remains unresolved, the student may then request help from the Program Director for final resolution of the conflict.

  •   ACADEMIC GRIEVANCE REPORTING

    If an LMU-Harrogate PA Student has a grievance about an academic issue, the student must first discuss the matter with the Course Director. If the academic grievance is unresolved after meeting with the Course Director, the student may discuss the matter with the Director of Didactic Education (during the Didactic Phase) or the Director of Clinical Education (during the Clinical Phase). If the academic grievance remains unresolved, the student may bring the matter to the Program Director for final resolution.

  •   EQUAL OPPORTUNITY, AFFIRMATIVE ACTION, AND NONDISCRIMINATION POLICY

    This policy is published on page two (2) of this handbook. The Office of Institutional Compliance handles all complaints of discrimination. Students may contact the Institutional Compliance Officer to report allegations of discrimination by LMU faculty, staff, and members of Clinical Affiliates. (www.LMUnet.edu)

  •   SEXUAL HARRASSMENT AND SEXUAL MISCONDUCT/TITLE IX

    Freedom and liberty from unwanted, unwelcomed, or coerced sexual contact is the right of every member of the LMU community. Individual responsibility and recognition of the intrinsic value of high moral and ethical standards are guiding principles for every member of the LMU community to foster an atmosphere that does not tolerate unwanted sexual contact or sexual violence. LMU does not tolerate sexual misconduct or other sexual violence committed on or off campus by or against any sector of the LMU community, faculty, staff, students, or third parties. The Title IX Coordinator provides consultation, investigation, and disposition of all inquiries and complaints of alleged discrimination on the basis of sex, including sexual harassment, non-consensual sexual contact, non-consensual sexual intercourse, intimate partner violence, domestic violence, stalking, and any other forms of discrimination on the basis of sex. Students may contact the Title IX Coordinator, Kelly Hawk ([email protected] or [email protected]; 423-869-6618) (www.LMUnet.edu) to report allegations of discrimination based on sex as listed above.

    •   SEXUAL HARRASSMENT AND SEXUAL MISCONDUCT/TITLE IX FOR ROTATIONS

      ZERO TOLERANCE FOR SEXUAL VIOLENCE AND HARASSMENT
      All students should be able to study in an atmosphere free of harassment, sexual violence, and gender discrimination. Title IX makes it clear that violence and harassment based on sex and gender is a Civil Rights offense subject to the same kinds of accountability and the same kinds of support applied to offenses against other protected categories such as race, national origin, etc. If you or someone you know has been harassed or assaulted, you can find the appropriate resources on the LMU website: https://www.lmunet.edu/office-of-institutional-compliance/index.php

      Preceptors must always treat students with respect. Behaviors such as humiliating, ridiculing, berating, or being disrespectful to students while on rotation will not be tolerated by the Program. In addition to Program policies, the Preceptor must follow federal laws for student protection including:

      * In accordance with federal Title VI and Title IX laws, the Preceptor will not discriminate against or harass any student because of color, national origin, race, gender, or sexual orientation.

      * In accordance with federal ADA laws, the Preceptor shall not discriminate against any student because of physical or mental handicap. The Preceptor agrees to treat qualified handicapped students without discrimination based upon their physical or mental handicap in all clinical activities and to afford such individuals reasonable accommodations at the expense of the Academic Institution.

      * In accordance with federal Family Educational Rights and Privacy Act of 1974 (FERPA), the Preceptor will protect the privacy and confidentiality of all student information and will not redisclose such information without the prior written consent of the student except as permitted or required by applicable law. Preceptors will not discuss current or former students with other students.

      * Students are instructed to report Title VI, IX, and FERPA violations to the DCE and LMU’s Title VI and IX Investigator.

  •   STUDENT EMPLOYMENT POLICY

    Because of the intensity of the LMU-Harrogate PA Program, students are strongly discouraged from seeking or maintaining employment during the entire program. If a PA student chooses to work during the first year of the program, it is his/her responsibility to ensure that employment does not interfere with or hinder academic progress. Having a job is not an excuse for missing lectures, examinations, clinical laboratory sessions or assignments. During the clinical year, students will be required to rotate through a clinical site at a full-time schedule. In addition, students may be required to take on call, weekends, holidays, evenings and/or nights. PA students are not allowed to work for the program or be substituted for administrative or technical support at any time. 

    During the clinical year students are expected to work full time following their preceptor’s schedule. In addition, rotations may have further requirements for on-call, weekend, holiday, evening, and/or night coverage. Therefore, LMU PA students are not allowed to have concurrent employment during their clinical year.

    Preceptor or preceptor’s designee will not ask students to substitute for clinical or administrative staff on any rotation at any time. Students are instructed to report this to the DCE.

  •   ACADEMIC PROGRESSION STANDARDS

    Progression in the LMU-Harrogate PA Program is contingent upon continued mastery of program objectives, course content, competency minimums, and demonstration of professional behaviors consistent with health care professionals. Students matriculating into the LMU-Harrogate PA Program have a maximum of 54 (fifty-four) months to complete all required components of the curriculum including time for deceleration and leave of absences. Any alterations to the student curriculum must be approved by mechanisms listed in LMU-Harrogate PA Program Student Handbook. 

    In order for students to progress from the Didactic Phase to the Clinical Phase, students must:Successfully meet all learning outcomes and competencies and complete all components of the Didactic Phase, including:

    * Score of 70% (C) or higher for all courses in the Didactic Phase, including Summative assessments
    * Demonstrate consistent compliance with all LMU and Program policies and procedures (including maintenance of  Technical Standards for Enrollment and Progression found in the LMU-Harrogate PA Program Student Handbook)
    * Demonstrate professional conduct or successfully remediate professional conduct deficits that have been identified
    * Pass all graded physical examination and clinical procedure skills assessments
    * Meet all competency requirements
    * Pass all remediation assessments
    * Fulfill all financial obligations to LMU

    •   Academic/Professional Probation

      Students on Academic and/or Professional Probation may not be allowed to progress to the Didactic Summative Evaluations in the Didactic Phase, which may delay entering the Clinical Phase to begin Student Practice Clinical Experiences (SCPEs). Students must meet all requirements as stated above to progress to the Clinical Phase.

      In order for students to progress from the Clinical Phase to the Clinical Summative Assessments, students must:Successfully meet all learning outcomes and competencies and complete all components of the Clinical Phase, including:

      * Score of 70% (C) or higher for all courses in the Clinical Phase, including Summative assessments
      * Demonstrate consistent compliance with all LMU and Program policies and procedures (including maintenance of Technical Standards for Enrollment and Progression found in the LMU-Harrogate PA Program Student Handbook)
      * Demonstrate professional conduct or successfully remediate  professional conduct deficits that have been identified
      * Meet all competency requirements
      * Pass all remediation assessments
      * Fulfill all financial obligations to LMU

      The SPC has the authority to remove a student from Academic and/or Professional Probation so that the student may progress to the Summative Evaluations and Graduation.
      Students must meet all Summative Evaluation requirements listed below and must not be on Academic and/or Professional Probation to be eligible for graduation:

      * Demonstrate compliance with all LMU and Program policies and procedures (including maintenance of Technical Standards for Enrollment and Progression found in the LMU-Harrogate PA Program Student Handbook).
      * Demonstrate professional conduct or successful remediate  professional conduct deficits that have been identified
      * Demonstrate successful achievement of Program Graduate Competencies
      * Pass all remediation assessments
      * Fulfill all financial obligations to LMU

      Students on Academic and/or Professional Probation are not allowed to progress to Graduation. The SPC has the authority to delay progression to Graduation for any student who has not met all requirements and competencies of the Program. Only the SPC has the authority to remove a student from Academic and/or Professional Probation so that the student may progress to Graduation.

      At the end of each semester, and as needed, the SPC convenes to review student performance (academic and non-academic) and either approve students for progression in the Program or make an alternate recommendation.  Students must meet all requirements for completion of the Didactic Phase, the Clinical Phase, and all Summative Evaluations for successful completion of the Program. Students must successfully complete the Program and demonstrate fulfillment of all financial obligations to LMU to be eligible for graduation.

  •   REMEDIATION/At-Risk Student Initiative

    The LMU PA Program policy on follow-up after exams and end of course final grades. After each exam (see individual course syllabi), student grades are reviewed by the Director of Didactic Education. Any student earning less than 75% has not shown mastery of the information and are therefore deemed to be “At-Risk.”.   

    For students who earn an “At-Risk” status during the semester, the following requirements apply:

    First Occurrence: The student must:
    Meet with the assigned faculty mentor to assess test-taking strategies, study skills, and time management by the utilization of the post-exam survey instrument.  This meeting request shall be the responsibility of the student and must take place within two (2) business days of the exam grade notification.  Appropriate referrals may be made based on the student’s responses to the survey instrument.  The student must follow up as recommended by the Faculty Mentor within seven (7) days. 

    Second Occurrence: The student must:
    Meet with the Academic Remediation Specialist to further discuss study habits and time management.  Recommendations may be made and required assignments may be issued at the time of that meeting.  The student must complete all assignments and follow ups based on an agreed date as deemed appropriate by the Academic Remediation Specialist.  The student must meet with the Academic Remediation Specialist to demonstrate successful implementation and execution of recommendations and requirements.  

    Third Occurrence: The student must:
    * Meet with the Academic Remediation Specialist to discuss continued “at-risk” performance and,
    * Meet with the Academic Remediation Specialist, Director of Didactic Education, and Program Director to discuss further progression.
    *Enroll in remediation guidance assignments specific to areas of deficiency to be completed at the end of the semester

    In Remediation Guidance:
    The student in this category has demonstrated a track record of subpar performance throughout the semester.  As a result, in order to aid in future performance, the student will be required to complete an assignment in preparation for the upcoming semester and/or show competency in previous material.  This assignment will involve a combination of reading ahead in and outlining chapters from the required text(s), reviewing topic areas of weakness, and completing Aquifer cases as required.  The assignment will be due to the Academic Remediation Specialist by the first day of the new semester.   Failure to complete the required material will be considered a violation of the professionalism policy and will result in a referral to the Student Progress Committee (SPC) as outlined in the student handbook.

    This policy looks only at performance within the semester, and the performance begins anew with a new semester.

    Based off this initiative, additional mandatory assignments will be given as scheduled by the Academic Remediation Specialist in coordination with all Program Faculty/Course Directors. 

  •   REMEDIATION FOR PROFESSIONAL CONDUCT DEFICITS

    Students who exhibit unprofessional conduct may be reported to Program Faculty by LMU Faculty and Staff, patients, members of the Program’s Clinical Affiliates (e.g. Clinical Preceptors, office managers, nurses), LMU students, and persons not affiliated with LMU. Program Faculty and Clinical Preceptors utilize standardized rubrics to identify and document student deficits in professional conduct and to develop learning activities and assessments for remediation. Students must successfully complete all remediation learning activities and assessments to progress in the Program. 

    The Student Progress Committee (SPC) Chair determines if a student with a suspected Student Code of Conduct violation will meet with the SPC for a decision(s) on a progression and/or disciplinary action(s) or with Program Faculty for mentoring and/or formal remediation learning activities and assessments. Student Code of Conduct violations that warrant immediate referral to the SPC for a decision(s) on a progression and/or disciplinary action, including dismissal from the Program, include any action that compromised or may have compromised the safety or confidentiality of patients, members of the Clinical Affiliates, classmates, and/or Program Faculty and Staff.

  •   REMEDIATION FOR THE CLINICAL YEAR

    Remediation of Competency Deficits

    All the aforementioned components are considered integral parts in attaining the advanced level of clinical competency the Program has developed and expects from all students prior to graduation. Except for a few components, competency development is expected over the course of the entire clinical phase. This is especially true since all students do not have the same sequence of rotations from beginning to end. Minimum progression thresholds will be monitored at the end of each semester and are dealt with proactively.
     
    Rotation patient encounter and procedure requirements that are not achieved will result in communication with the student to ascertain barriers that may be interfering and to mentor strategies to surmount these barriers. If, after the completion of the Spring Semester it is deemed that a student will not be able to achieve a certain domain (i.e., procedure logs, patient encounter logs,) then the student’s elective or selective rotation may be changed in order to make certain these domains are achieved.
     
    Failed end of rotation exams and preceptor evaluations are considered more serious lapses in competency achievement and will result in the assignment of mandatory remediation learning activities and/or evaluation by the Student Progress Committee. Students must successfully complete all remediation learning activities and assessments to progress in the Program. Delays in graduation are also considered for any competency domain that will not be achieved prior to graduation and will be considered even when numeric scores used for rotation/course purposes indicate a “passing” score.

  •   STUDENT PROGRESS COMMITTEE (SPC)

    The purpose of the SPC is to ensure that every graduate of the LMU-Harrogate PA Program has the medical skills, knowledge, and competency as well as the clinical and professional judgment to assume the responsibilities of a Physician Assistant. The SPC monitors student progress and ensures that all students meet the academic, competency, and professionalism requirements necessary for graduation as outlined in the LMU-Harrogate PA Program Student Handbook and Catalog. Students are to direct all questions regarding the SPC process must be addressed to the Chair of the SPC. Any student who is invited to meet with the SPC is encouraged to meet with the Chair of the SPC to answer questions or concerns prior to the SPC meeting.


    The SPC, appointed by the PA Program Director, is composed of PA faculty and SMS Basic Science faculty. Students are notified of the SPC members in the letter of invitation should a meeting be required.

    At the end of each semester the SPC reviews the academic progress of all LMU-Harrogate PA Students. This is to ensure that students have met the academic, professional, and competency requirements outlined in the LMU-Harrogate Student Catalog and this Handbook. The SPC must approve each student for progression into the next semester/phase of the LMU-Harrogate PA Program. Subsequently, students are referred within the semester to the SPC for reasons of not meeting the academic, professional, or competency requirements, and as requested by the SPC Committee for follow up of the student’s steps toward remediation of the deficiencies. When appropriate, the SPC Committee makes decisions on disciplinary actions as needed for deficiencies in the student’s performance.

    •   SPC Procedures

      The SPC Chair will set the meeting date and time, provide an agenda to the SPC members, and inform any invited student(s) of the date, time, and location of the meeting and the reason(s) for the meeting by e-mail and standard mail. The SPC Chair informs the student a minimum of two (2) business days prior to the meeting. Any student invited to meet with the SPC will be required to appear in person at the Harrogate Campus, unless given permission by the SPC Chair to meet via Zoom, Skype, or other audiovisual methods. If approved by the SPC Chair, the Zoom or Skype meeting will be facilitated by SPC members or a designee, as appointed by the SPC Chair. Only SPC members will be included in the meeting. The student will need to show the SPC that there is no one else in the room with them. If a student fails to appear before the SPC, either in person or virtually, the matter will be resolved in his/her absence.


      All SPC meeting proceedings are confidential and closed to anyone not part of the SPC proceedings. Students are not allowed to bring personal items to the SPC meeting, including audio/video recording devices, cell phones, and smart watches. SPC members must adhere to this policy as well. Meeting minutes are recorded by a Program staff member and maintained by the SPC Chair. Sharing of the meeting minutes unless requested for review by the Appeals Committee is not permitted. The SPC members review all documents relevant to the student’s meeting. When the student enters the meeting, the SPC Chair verifies that the student knows all SPC members present and can explain the reason for the SPC meeting. The student is offered an opportunity to provide testimony relevant to the meeting. SPC members may ask the student questions relevant to the meeting. The student is then asked to leave the room while the SPC members discuss progression and/or disciplinary action options. A decision(s) is submitted to a vote with a simple majority ruling. The SPC  Chair is a non-voting member except in the case of a tie vote. Because this is not a criminal court, the level of proof for a decision   shall be “more likely than not” and not the strict criminal law standard of “proof beyond a reasonable doubt.” Once the SPC has reached a decision(s), the student is asked to return to the room and the SPC Chair explains the decision(s) and relevant instructions/expectations to the student.

      The SPC Chair notifies the Dean of SMS of all SPC decisions. The Campus Security Team, Registrar, Financial Aid Officer, Manager of Exam Services, Director of Didactic Education, Director of Clinical Education, and  Admissions Director are notified if a decision(s) results in student dismissal or a delay in graduation. Within three (3) business days following the meeting, the student receives notification of the SPC’s decision(s) and relevant instructions/expectations via the student’s University-issued student email account. When the SPC makes a decision to delay progression in the program or dismissal in the absence of the student, the student is informed of the SPC’s decision in person or via telephone communication by the SPC   Chair in addition to receiving email notification as stated above.

    •   SPC Decisions

      The SPC has the authority to make decisions regarding student progression in the Program and/or disciplinary action(s) based on each student’s academic performance, professional conduct development, and adherence to the Student Code of Conduct policies.

    •   For Professional Conduct Deficits

      Any student who is suspected of violating the Student Code of Conduct may be referred to the SPC for a decision(s) on disciplinary action and/or progression, including dismissal from the Program.

      In cases where the SPC does not dismiss the student, the student is placed on Professional Probation and is required to successfully complete remediation of the professional conduct deficit(s) in the following time frame:

      Didactic Phase
      Prior to beginning the Clinical Phase (this may result in a delay in beginning SCPEs, a delay in graduation, and failure to complete the Program curriculum within 54 months of initial matriculation)

      Clinical Phase
      Prior to beginning the next scheduled SCPE and/or completing the Summative Evaluation (this may result in a delay in graduation and failure to complete the Program curriculum within 54 months of initial matriculation as outlined in the LMU-Harrogate PA Student Catalog)

      All students who are on professional probation and allowed to return to the Program are mandated to meet with the Academic Remediation Specialist.

      In addition, the SPC may require any of the following for professional conduct deficits:
      * Use of other Program/institutional resources
      * Other (e.g. use of resources external to the institution)

      If the student does not successfully complete remediation of professional conduct deficit(s), the student will be dismissed from the Program. In addition, students referred to the SPC two (2) or more times for professional conduct deficits may be dismissed from the Program.

      Violations of the Arrest/Criminal Background Check and Drug/Alcohol Screening Policies
      Students arrested for an alcohol, illicit drug(s), or illegally obtained prescription drug(s) charge are referred to the SPC for immediate review. This may result in the student being removed from the current SCPE. The SPC may make the decisions listed in the “For Professional Conduct Deficits” section above. This may result in a delay in beginning SCPEs, a delay in graduation, and failure to complete the Program curriculum within 54 months of initial matriculation.

      Clinical Affiliates reserve the right to refuse and remove any student arrested for an alcohol, illicit drug(s), or illegally obtained prescription drug(s) charge from their Clinical Site(s). This may result in a delay in beginning SCPEs, a delay in graduation, or failure to complete the Program curriculum within 54 months of initial matriculation.

      Students found guilty of an alcohol, illicit drug(s), or illegally obtained prescription drug(s) charge are immediately dismissed from the Program.

      In addition, students arrested for an alcohol, illicit drug(s), or illegally obtained prescription drug(s) charge are expected to seek appropriate medical/behavioral treatment/counselling to determine if future patient safety may be compromised by the student’s actions. The Program may require the student to obtain medical/behavioral treatment/counselling to ensure the Program and the pubic that patient safety will not be compromised by the student’s actions.

      Academic and professional standing within the Program for students arrested for other charges is at the discretion of the Program Director and/or the Administration of the School of Medical Sciences (SMS) and LMU and is based on current policies or precedence. Students found to falsify information about past or current criminal history will be dismissed from the Program.

    •   For Academic Deficits

      Didactic Phase – At-Risk
      Progression in the LMU-Harrogate PA Program is contingent upon mastery of program objectives, course content, learning outcomes, and demonstration of professional behaviors consistent with health care professionals. In addition, students must continue to meet technical standards and competency minimum performance. A policy has been added as an initiative to help more closely mentor any student who scores less than a 75% on an exam or for the overall course grade while passing the course. Refer to Appendix G of this handbook where the policy is outlined.
       
      Didactic Phase – Academic Probation
      Progression in the LMU-Harrogate PA Program is contingent upon mastery of program objectives, course content, learning outcomes, and demonstration of professional behaviors consistent with health care professionals. In addition, students must continue to meet technical standards and competency minimum performance. All students who are decelerated due to a course failure are placed on academic probation upon matriculation into the next cohort. Students placed on academic probation will remain there at least until successful completion of the didactic phase of training. Any student who scores less than 70%, thus failure, on three (3) exams in a single semester while on academic probation will be referred to the SPC for dismissal from the LMU-Harrogate PA Program.

      The SPC will convene to determine if the student has met the expectation of the Committee to remove academic probation, or if the academic probation should continue into the Clinical Phase of training.

      Didactic Phase – Course Failure
      Any didactic course failure will result in the student being referred to the SPC. This meeting will occur in a timely manner after the final course grade has been submitted to the registrar. Course grades are calculated after remediation assessments are completed. At that time, the SPC will recommend:
      * Academic probation, and 

      * Deceleration of the student to the next matriculating cohort for retake of all courses per university and program policy

      Students returning will be mandated to meet with the SPC on matriculation with the new cohort and will officially have their academic probation continued from the prior SPC decision. Additionally, the student must meet with the Academic Remediation Specialist to assist the student in preparation for their return.

      For a failure of a second didactic course at any time while enrolled in the LMU-Harrogate PA Program, even in cases where the student has decelerated and matriculated with another cohort, the SPC will recommend:
      * Dismissal from the LMU-Harrogate PA Program

      Didactic Summative Evaluation
      Students are required to pass all didactic summative assessments prior to being progressed into the Clinical Phase of education. The Director of Didactic Education reviews the score reports for all students who fail one or more components of the didactic summative examination and submits a report to the SPC outlining areas of weakness. The SPC reviews this report and determines appropriate action to assure that the student demonstrates the minimum requirements to allow the student to progress. At that time the SPC may recommend any and all of the following actions/requirements for students who have scored less than 70% on the Didactic Summative Evaluation:
      * Academic Probation
      * Program Director choosing the student’s elective rotation based on documented area(s) of deficiencies in knowledge
      * Delay in progression to the Clinical Phase to allow remediation of the deficiency in knowledge
      * Mandatory meetings with the Academic Remediation Specialist

      Should the student be given mandatory remediation assignments by the Program Director and/or the Academic Remediation Specialist, the student will be invited to meet with the SPC. This may result in delay of the student entering the Clinical Phase, a delay in graduation, and may exceed the maximum 54 months of training allowed from matriculation as reported in the LMU-Harrogate PA Student Catalog. The Academic Remediation Specialist will document progress and successful completion of the mandatory remediation material. The SPC will review documentation recorded in the Didactic Phase for the student and determine progression for the student.

    •   Clinical Phase - Academic Probation

      Progression in the LMU-Harrogate PA Program is contingent upon mastery of program objectives, course content, learning outcomes, and demonstration of professional behaviors consistent with health care professionals. In addition, students must continue to meet technical standards and competency minimum performance. Students placed on academic probation during the clinical phase of training will remain there until all clinical requirements for the clinical phase have been met. In order to progress to summative assessments and graduation, the SPC must review the student’s academic record to assure that the student has met the standards expected of a graduate of the LMU-Harrogate PA Program and remove the student from academic probation. Any further failures in end of rotation (EOR) exams or rotation components will result in referral to the SPC for a second course failure. Refer to the next section for outcomes at this SPC meeting.

      Clinical Phase – Course Failure
      Any clinical course failure will result in the student being referred to the SPC. This meeting will occur in a timely manner after the final course grade has been submitted to the registrar. Course grades are calculated after remediation assessments are completed. At that time, the SPC will recommend:
      * Academic Probation, and
      * Retake of the failed course, and
      * Mandatory referral to the Academic Remediation Specialist

      The retake of the clinical course cannot replace the PAS 600 Capstone course, the PAS 665 Selective, or the PAS 660 Elective rotations. The retake will be scheduled by the Clinical Team and will cause a delay in graduation.

      For a failure of a second clinical course at any time while enrolled in the LMU-Harrogate PA Program, even in cases where the student has decelerated and matriculated with another cohort, the SPC will recommend:
      * Dismissal from the LMU-Harrogate PA Program

      Failure of a total of three courses (didactic, clinical, or both) at any time while enrolled in the LMU-Harrogate PA Program will result in dismissal. 

      Clinical Summative Evaluation(s) – Remediation
      The SPC reviews documentation for every student who may have a delay in graduation due to required completion of remediation learning activities and assessment(s) for any failed component of the Summative Evaluation. At that time the SPC may recommend any of the following actions/requirements for students who have successfully completed remediation learning activities and assessment(s):
      * Delay in graduation for failure of completed competency
      * Completion of a second PANCE review course prior to taking the PANCE, paid for by the student
      * Independent review of specific content on the PANCE Content Blueprint prior to taking the PANCE
      * Mandatory mentoring meetings with Program Faculty and/or Academic Remediation Specialist
      * Use of other Program/Institutional resources
      * Progression to graduation

    •   Follow-up on SPC Recommendation(s)

      The SPC monitors student progress in and compliance with all SPC decisions. The SPC may meet with students to determine if the student has met all the SPC requirements for removal from academic/professional probation and/or progress in the Program. The SPC can remove the student from academic/professional probation and allow the student to progress in the Program. Failure to meet SPC requirement(s), in whole or in part, may result in the following:* Continued Academic/Professional Probation
      * Continued mentoring by Program Faculty
      * Use of other Program/institutional resources
      * Other (e.g. use of resources external to the institution)
      * Dismissal from the Program

      Definitions of SPC Decisions/Recommendations
      Academic/Professional Probation is defined as demonstration of academic/professional deficits of such a magnitude as to warrant disciplinary action(s) and/or more frequent monitoring by Program Faculty. Academic/Professional Probation may result in a delay in graduation and/or failure to complete the Program curriculum within 54 months of initial matriculation. Some state licensing and hospital credentialing boards may decline to grant licensure and credentialing to graduates with a history of academic/professional probation while enrolled in a professional training program.

      Students placed on probation are required to adhere to the following rules to be considered for progression in the LMU-Harrogate PA Program:
      * Students on probation must NOT score less than 70% on three exams within a semester
      * Students on probation may NOT hold any position in the George Stanley Thompson PA Student Society or attend any local, state, or national professional medical meetings, fundraisers, or club activities.
      * Students on probation may NOT complete a clinical rotation nor participate in a mission trip outside of the United States.
      * Students on probation MUST fulfill the recommendations of the SPC.

      The SPC will meet with students placed on probation periodically to evaluate the student’s progress in the LMU-Harrogate PA Program and compliance with SPC recommendations. The SPC can remove the student from probation if the student has complied with the SPC recommendations and has had no further academic/professional issues.

      Remediation is defined as the Program’s applied process for addressing deficits in a student’s knowledge, skills, and professional conduct such that correction of deficits is measurable and can be documented. Remediation may result in a delay in beginning SCPEs, a delay in graduation, and failure to complete the Program curriculum within 54 months of initial matriculation.

      Dismissal is defined as an SPC-initiated immediate discontinuation of the student’s enrollment in the Program where the student is not eligible to re-enroll without re-application to the Program. Students dismissed for professional deficits are not eligible to reapply to the Program.

      Deceleration: Students who are decelerated in the didactic phase will not progress to the next semester with their current class. Instead the student will restart the didactic phase of the LMU-Harrogate PA Program with the next matriculating class. Students must take all courses in their return. Students who are decelerated in the clinical phase will have a delay in graduation.

      Graduation from the Program does not guarantee successful PANCE passage, state or national licensure, employment, or hospital credentialing. Some state licensing and hospital credentialing boards require documentation to support the applicant’s written explanation for a delay in graduation and may decline to grant licensure/credentialing to graduates with a history of disciplinary action, including academic/professional probation, while enrolled in a professional training program.

    •   Dismissal Policy

      The LMU-Harrogate PA Program reserves the right to dismiss any enrolled student or rescind an offer of admission to any matriculating student found to betray the values and integrity of LMU, the Program, the PA Profession, and/or the community. Circumstances warranting dismissal or rescinding of an offer of admission may be of an academic, professional, or legal nature. Enrolled students who are dismissed must complete an exit interview with the Financial Aid Officer and must return their LMU- Harrogate PA Student name badge and parking tag to the Campus Police and Security Team. Failure to do so will result in the Program withholding all records pertaining to the student’s attendance.


      Readmission/Reapplication Policy
      * Any student dismissed from the Program for academic deficits is eligible to reapply to the Program. The Program does not offer automatic readmission for any student dismissed for academic deficits.
      * Any student dismissed from the Program for violation of the Student Code of Conduct is not eligible to reapply to the Program.

    •   Appeals Process

      If a student chooses to appeal the SPC recommendation(s), they must submit a letter explaining the reason for the appeal to the School of Medical Sciences (SMS) Assistant Dean of Academic Affairs within three (3) business days of receiving written notification of the SPC recommendation(s). The SMS Dean handles the appeals process in the absence of the Assistant Dean of Academic Affairs. The SMS Assistant Dean of Academic Affairs reviews the SPC recommendation(s) and the student’s letter of appeal, and, after investigation, determines if the student’s appeal is forwarded to the Appeals Committee. The SPC’s recommendation(s) regarding a professional conduct deficit(s) remains in effect throughout the appeals process. An SPC recommendation to stop progression in or to dismiss the student from the Program for an academic deficit(s) will be suspended throughout the appeals process. For example, if the SPC recommends dismissal for an academic deficit(s) part way through a Didactic Phase semester, the student may continue to attend learning activities and complete course assignments and assessments throughout the appeals process.

      The Appeals Committee, chaired as assigned by the SMS Dean, is comprised of SMS faculty members not involved in making the original SPC recommendation(s). The SMS Assistant Dean of Academic Affairs serves in an ex officio manner and appoints the members of the Appeals Committee. All Appeals Committee meeting proceedings are confidential and closed to anyone not part of the Appeals process. Students and Appeals Committee members are not allowed to bring personal items to the Appeals Committee meeting, including audio/visual recording devices, cell phones, and smart watches. Meeting minutes are recorded by a Program staff member and maintained by the Appeals Committee Chair. The Appeals Committee reviews the SPC recommendation(s) the student’s letter of appeal, hears the student’s appeal in person (if requested by the student), and determines if the SPC’s original recommendation(s) follow SPC policy. The Appeals Committee does not meet with or consider testimony from representatives for the student, entertain any information not relevant to the reason the student met with the SPC, or entertain any information not presented at the SPC meeting (except for the student’s letter of appeal).

      Within three (3) business days following the meeting, the student receives notification of the Appeals Committee’s decision regarding the original SPC recommendation(s) and relevant instructions/expectations via the student’s University-issued email account. The Appeals Committee Chair forwards the decision(s) to the SPC Chair. The Campus Security Team, Registrar, Financial Aid Officer, and Admissions and Community Relations Coordinator are notified if a dismissal decision is upheld.

  •   LEAVE OF ABSENCE (LOA) / RESIGNATION (WITHDRAW) FROM THE PROGRAM POLICY

    LOA is defined as a student-initiated immediate discontinuation of the student’s enrollment in the Program where the student is eligible to re-enroll in the Program. Matriculated students may request a LOA when circumstances arise that may adversely impact their performance in the Program. Students requesting a LOA must be in good academic standing with a minimal individual course average of 70% at the time of the request. The student must complete and submit their request in writing, via their University-issued email account, to the Program Director. The Program Director meets with the student to discuss the LOA request. The Program Director has the authority to approve or decline a LOA request. The maximum term of a LOA is twelve (12) months. If approved, the official date of the start of the LOA is the date of receipt of the student’s written request for LOA. The official date is used to determine any tuition refunds or outstanding balances. Students who are absent from the Program for a total of twelve (12) months or longer (all periods of absence are included in this total) may be required to reapply to the Program. A LOA may be granted to a student by the Program Director for one or more of the following reasons:

    * Medical emergency/condition
    * Financial emergency
    * Maternity
    * Call to active military service
    * Other circumstances at the discretion of the Program Director

    All students granted a LOA must inform the Program Director, in writing via their University-issued email account, of their intent to return to the Program no less than three (3) months before their anticipated return. Students who miss this deadline must reapply to the LMU-Harrogate PA Program. All students granted a LOA must meet with the SPC prior to reenrollment to determine if reenrollment is appropriate. The student must take/retake all courses with the new cohort as per University policy.

    Course grades for students who chose to take a LOA may be designated by LMU’s registrar as “IP” for in-progress or “WD” for “withdraw” on the student’s transcript for that course/semester. A LOA from the Program does not waive the student’s financial responsibility to LMU.

    Students returning from a LOA for medical reasons must have a licensed health care provider certify in writing that the student meets the Program’s Minimum Technical Standards for Enrollment and Progression to be eligible to return. This letter must be submitted to the Program Director.

    Resignation is defined as a student-initiated discontinuation of the student’s enrollment in the Program where the student is eligible to reapply to the Program. The Program uses the term “resign” or “resignation” as opposed to “withdraw” or “withdrawal.” Students voluntarily resigning from the Program must submit a letter of resignation to the Program Director. Course grades for students who chose to resign may be designated by LMU’s registrar as “WD” for withdraw” on the student’s transcript for that course/semester. Resignation from the Program does not waive the student’s financial responsibility to LMU.

    Enrolled students who are granted an LOA or chose to resign from the Program must complete an exit interview with the Financial Aid Officer and must return their LMU-Harrogate PA Student name badge and parking tag to the Campus Police and Security Team. Failure to do so will result in the Program withholding all records pertaining to the student’s attendance.

    .