Contract Review

Please review the information below regarding Contract Processing:



Authorized signatories for the University are President, Dr. Clayton Hess and Vice President for Finance and Administration, Christina Graham.

When renewing or entering into a new contract with an outside entity, all contracts must be provided to the Office of the General Counsel (OGC) Contracts Department at [email protected].

Utilizing a template, created by LMU and approved through the OGC, is the quickest method to obtain an executed contract. Templates are not to be edited by any department except the Office of the General Counsel. These are available to employees on MyLMU. Departments wishing to request a template should email [email protected] and outline the specific requirements for the template. Please allow a minimum of four (4) weeks for all requests including document creation and contract processing.

All contracts must be provided to OGC for signature, regardless of payment or no payment or if you are utilizing a preapproved template.

When providing the paperwork for signatures, all contracts must be complete, approved by the department or program head, and include the following:

All pages of the contract;

All fields, except signature lines, properly filled prior to providing them for signatures;

Signature line for University signatory;

Indemnification of the University, FERPA language, and contact information for the Office of General Counsel (when appropriate, such as in Affiliation Agreements)

Electronically completed W9 and TLEA Credentialing Documents if payment is being provided to the vendor/contractor 

Failure to provide completed or whole contracts will result in the contract being returned to the originator and extend the process of executing signatures.

Once the contract is received by Contracts it will be reviewed and, if the above listed information is complete, it will then be provided for electronic signatures.

University signatures are only to be obtained through the electronic signature process initiated by the Office of the General Counsel.

If any additional signatures are required internally, you must indicate this information in the email provided to Contracts.

If you have any further questions or concerns please contact Andrea Rosenbalm at [email protected] or via telephone at (423)869-6533.