The Office of Admissions and Student Advancement, located in the LMU-DeBusk College of Osteopathic Medicine, is responsible for admissions, recruitment, retention, securing financial services, records, tracking of outcome data and counseling for medical students. In addition, the Office is a center of campus life and oversees all student activities, student government functions, student clubs, the student representative program and all other non-academic student-life issues. The Office is committed to creating an environment that is conducive to learning so that all LMU-DCOM medical students fully reach their academic potential. The Office works closely with various college and university committees to create an environment that facilitates student learning. The Office has an open door policy and students are encouraged to come by the Office at any time of the day to ask questions, bring up concerns, or to simply stop in and say, “Hello!”
The Lincoln Memorial University Office of Student Services will provide students with information on parking, meal plans, housing, events, ticket sales, etc. in cooperation with the LMU-DCOM Office of Admissions and Student Advancement.
Academic Advising and Mentors
At the beginning of Year 1, medical students are assigned an academic advisor. The Office of Admissions and Student Advancement is responsible for making these assignments. Students may switch advisors if they choose after the first semester. The necessary paperwork is available in the Office of Admissions and Student Advancement. The faculty advisors provide medical students with academic guidance during the first two years of medical school. An important job for the advisors is to ensure that their advisees are devoting enough time to their studies, and that each student is involved with a study-group of his or her peers. Students in good academic standing are required to meet with their advisor twice a semester or as needed by the student. Students on academic probation are required to meet twice a month with their advisor. At the end of every semester the advisors will submit a log of their meetings to the Assistant Dean of Admissions and Student Advancement.
Students on probation, in conjunction with their advisor, must develop a written academic plan to submit to the Assistant Dean of Admissions and Student Advancement which will then be forwarded to the Committee on Student Advancement (CSA). The plan should outline the student’s strategy for improving his or her academic performance so that ultimately they will no longer be on probation.
Counseling (Psychological Services)
The Office of Admissions and Student Advancement works closely with the faculty advisors to track individual student problems. In the case of any academic or non-academic issues that are impeding a student’s progress, the advisor will refer the student to the Office of Admissions and Student Advancement. The Assistant Dean of Admissions and Student Advancement will then call the student to discuss the problems in a timely manner.
DCOM has also arranged a comprehensive Student Assistance Program through Cherokee Health Systems. This service is available 24-hours a day for students needing personal and/or family support. All services will remain confidential and will not be recorded or filed in the student’s academic file. During orientation these counseling services will be fully explained to the students by both the LMU-DCOM Office of Admissions and Student Advancement and Cherokee Health Systems.
Student Representative Program
Student Representatives are selected by the Office of Admissions and Student Advancement to represent LMU-DCOM. Their primary role will be to assist with admissions and recruiting efforts. Students are eligible to be representatives starting after the holiday break of Year 1, at which point they can fill out an application available in the Office of Admissions and Student Advancement.
On the days when potential students are brought in for their interviews, the student representatives will provide tours, take potential students to lunch, and talk to potential students about student life at LMU-DCOM. From time-to-time the representatives will also assist with on-campus and off-campus recruiting events and other similar functions.
Student grades are recorded, stored and secured with the Lincoln Memorial University Registrar. All other student records will be maintained in the Office of Admissions and Student Advancement. The privacy of student records is noted under Public Law 93-980. Requests from students to have their records released must be made in writing. Verification of enrollment will be made for educational reasons and only to educational institutions. For instance, verifications will not be made to employers or landlords. In these cases the students should use letters of acceptance, transcripts, or receipts of payment.
Right to Privacy under Public Law 93-380
The University complies with the provisions of the Family Education Rights and Privacy Act
(FERPA), 1974, as amended. This law maintains that the institution will provide for the confidentiality of medical student education records.
No one outside the institution shall have access to nor will LMU disclose any information from medical students' education records without the written consent of medical students except to personnel within the institution, to officials of other institutions in which medical students seek enrollment, to persons or organizations providing medical students financial aid, to accrediting agencies carrying out their accreditation function, to persons in compliance with a judicial order, and to persons in an emergency in order to protect the health and safety of medical students or other persons. Additionally, according to 1998 Higher Education Amendments, the University is authorized by law to contact parents or guardians when medical students under the age of 21 commit serious or repeated violations directly or indirectly involving our drug and alcohol policies. All the exceptions are permitted under the Act.
Medical students may not inspect and review financial information submitted by their parents; confidential letters and recommendations associated with admissions, employment or job placement, or honors to which they have waived their rights of inspection and review; or education records containing information about more than one medical student, in which case LMU will permit access only to that part of the record which pertains to the inquiring medical student.
Medical students can access their "medical student information" by using the Web Advisor account. Each medical student is given a PIN number to access the following information; schedule, transcript, financial records and financial aid. This information will remain confidential as long as medical students secure their PIN numbers.
Lincoln Memorial University maintains a list of all persons except other college officials who have received a copy of the medical student's education record.
LMU-DCOM Admissions Office
phone: 1.800.325.0900 ext. 7090